Privacy Policy

AI-First Ventures
Kirschentalgasse 16E
6020 Innsbruck, Austria
Email: info@aifirst.ventures

1. Introduction

We take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal data when you use our services. All processing of personal data is carried out in accordance with the EU General Data Protection Regulation (GDPR).

2. Data Controller

The entity responsible for data processing on this website is:

AI-First Ventures
Kirschentalgasse 16E, 6020 Innsbruck, Austria
Email: info@aifirst.ventures

3. Data We Collect

We only collect data that is necessary to operate our services effectively:

  • Contact data – if you reach out via email or WhatsApp (name, email address, phone number).
  • Usage data – information such as IP address, browser type, operating system, date/time of access.
  • Audio data – recordings you submit for transcription and summarization.
  • Cookies – see Section 6 for details.

4. Purpose of Data Processing

Your data is processed for the following purposes:

  • To provide and improve our services (transcription and summarization).
  • To ensure the security and stability of our website.
  • To respond to user inquiries.
  • To analyze usage patterns and optimize performance (only after consent).
  • To comply with legal obligations.

5. Legal Basis

We process personal data based on:

  • Art. 6(1)(a) GDPR – Consent (e.g., analytics, marketing cookies).
  • Art. 6(1)(b) GDPR – Contract performance (e.g., processing voice messages).
  • Art. 6(1)(f) GDPR – Legitimate interest (e.g., security monitoring, fraud prevention).

6. Cookies and Tracking Technologies

Our website uses essential cookies to enable core functions. Non-essential cookies (e.g., Google Analytics, Meta Pixel) are only activated after you have given explicit consent via our cookie banner. You can withdraw your consent at any time by changing your browser settings or cookie preferences.

Google Analytics (GA4) We use Google Analytics to analyze website traffic and user behavior. Data is collected in anonymized form (IP anonymization active). Google's privacy policy: https://policies.google.com/privacy

Meta (Facebook) Pixel We use Meta Pixel to measure the effectiveness of our marketing campaigns and deliver relevant ads. Meta's privacy policy: https://www.facebook.com/about/privacy

7. Data Storage and Retention

We retain personal data only as long as necessary to fulfill the purposes stated above or as required by law. Audio files are automatically deleted after processing unless otherwise agreed.

8. Data Sharing

We never sell your personal data.

Data may be shared with:

  • Technical service providers (e.g., hosting and analytics partners).
  • Authorities, if required by law.

All third-party processors are bound by GDPR-compliant agreements.

9. International Data Transfers

If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards such as EU Standard Contractual Clauses or adequacy decisions.

10. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data (Art. 15).
  • Request correction (Art. 16) or deletion (Art. 17).
  • Restrict or object to processing (Art. 18–21).
  • Withdraw consent at any time.
  • Lodge a complaint with the Austrian Data Protection Authority (DSB).

You can exercise your rights by emailing info@aifirst.ventures.

11. Data Security

We use state-of-the-art encryption and technical safeguards to protect your data against unauthorized access, loss, or alteration.

12. Changes to This Policy

We may update this Privacy Policy to reflect new legal or technical requirements. The most recent version is always available on this page.

Last updated: November 2025